13 March 2025
Your project budget explains exactly what the grant money will be used for. The budget includes details of all funding that will contribute to the project (income) and the cost of all the items required for the project (expenditure).
Hints for making a good project budget
- Start with a project plan, so you can identify everything you need for your project
- Clearly explain and provide specific details for each item in separate lines
- Obtain and attach quotes for each item over $1,000
- List all forms of funding contributing towards your project
- Don’t over or underestimate your project costs
- The income total and the expenditure total must be equal
Sample budget
- The income section should include all the funding sources contributing to the project.
Income Type | Income Description | Confirmed Funding | Income Amount ($) |
|---|---|---|---|
Government Grants | North East Community Fund | Unconfirmed | $75,000 |
Other Income | Manningham Council | Confirmed | $50,000 |
Organisation cash contribution | Sierra United Inc | Confirmed | $5,710 |
Total | $130,710 | ||
· Budget Expenditure
The expenditure section should include all the costs of the project.
Expenditure Category | Expenditure detailed description | Amount (Ex GST) | How will you pay for these items? | Please attach quotes for items over $1,000 |
|---|---|---|---|---|
Construction Related | Construction of bathroom | $105,730 | North East Community Fund Other grant funding | Filename Bathroom quote |
Construction Related | Supply and installation of acoustic panel | $17,560 | Other grant funding Organisation cash | Filename Acoustics quote File size 150.0 KB |
Fees and permits | Building permits for bathroom | $1,520 | Other grant funding | Filename Building permit quote File size 121.3 KB |
Fees and permits | Skip permit | $1,600 | Other grant funding | Filename Building permit quote File size 111.7 KB |
Salaries and wages | Project management | $3,400 | Organisation cash contribution | In kind contribution File size 150.0 KB |
Promotion and advertising | Promotion of the works to member and community | $900 | Organisation cash contribution | |
Total | $130,710 | |||
In-kind support
What "in-kind" support is being provided towards the project? | Who is providing the in-kind support | $ value of in-kind support | Confirmed? | Please attach evidence of in-kind contributions |
|---|---|---|---|---|
Project Management | Serra United Inc | $3,400.00 | Confirmed | Filename Acoustics quote File size 150.0 KB |
Promotion and marketing | Serra United Inc | $900.00 | Confirmed | |
Total | $4,300 | |||
Budget tools
Total Income Amount | Total In-Kind Income Amount | Total Expenditure Amount | Income - Expenditure |
|---|---|---|---|
$130,710 | $4300 | $130,710 | $0.00 |
Note: Income and Expenditure must balance
If you have any queries, please contact the North East Community Fund team via email communityfund@northeastlink.vic.gov.au or phone 1800 105 105.