Freedom of Information Statements

We aim to make our information and documents easily accessible by members of the public. The statements listed in this part outline the functions of the Major Transport Infrastructure Authority (MTIA) and provide a non-exhaustive list of the types of information and documents we hold in relation to our functions.

If you cannot find the information you are searching for after reviewing the statements below and conducting a search of our website, we encourage you to phone our Contact Centre on 1800 105 105.

You can also email the relevant contact listed on this page and ask if the information or document you are seeking is available.

In certain instances, we will be able to provide you with the information you are seeking without requiring you to make a formal request for access.

Information statements

  1. Organisation and functions
  2. Categories of documents
  3. Freedom of Information arrangements
  4. Publications
  5. Rules, policies and procedures
  6. Report literature

Statement 1: Organisation and functions

MTIA was established on 1 January 2019 as an Administrative Office in relation to the Department of Transport under the Public Administration Act 2004 (Vic).

The Director-General has been appointed by the Premier as Administrative Office Head of the MTIA, and in that capacity is responsible for the general conduct and the effective, efficient and economical management of the functions and activities of the MTIA.

MTIA is responsible for planning, development and delivery of a program of major transport infrastructure projects including the Level Crossing Removal Project, North East Link Project, Metro Tunnel Project, Regional Rail Revival, Melbourne Airport Rail, West Gate Tunnel Project and a portfolio of major road projects.

MTIA is comprised of the following Project Offices:

  • Level Crossing Removal Project
  • Major Road Projects Victoria
  • North East Link Project
  • Rail Projects Victoria
  • West Gate Tunnel Project

MTIA’s Project Offices each have their own CEO who leads the delivery of their respective projects.

Statement 2: Categories of documents

MTIA creates and manages a large number of documents relating to its projects. These documents are stored on Electronic Document and Records Management Systems.

The types of documents held by MTIA include but are not limited to:

  • briefs and reports
  • contracts and agreements
  • maps, plans and drawings
  • registers
  • correspondence
  • meeting records
  • rules, policies and procedures
  • multimedia including photographs, images and videos
  • financial records.

This list is a representation of information that is held by MTIA and may not be an exhaustive list.

Statement 3: Freedom of information arrangements

Under the Freedom of Information Act 1982 (Vic) (FOI Act), members of the public have the right to request access to documents and information held by MTIA about their personal affairs and the activities of MTIA.

A Freedom of Information (FOI) request needs to be made in writing to the agency that holds the documents being requested.

Requests for documents in the possession of MTIA should be addressed to the relevant MTIA Project Office:

Level Crossing Removal Project

Email
LXRP-FOI@levelcrossings.vic.gov.au

Post
Freedom of Information Officer
Level Crossing Removal Project
Major Transport Infrastructure Authority
GPO Box 4509
Melbourne VIC 3001

Major Road Projects Victoria

Email
MRPV-FOI@roadprojects.vic.gov.au

Post
Freedom of Information Officer
Major Road Projects Victoria
Major Transport Infrastructure Authority
GPO Box 4509
Melbourne VIC 3001

North East Link Project

Email
NELP-FOI@northeastlink.vic.gov.au

Post
Freedom of Information Officer
North East Link Project
Major Transport Infrastructure Authority
GPO Box 4509
Melbourne VIC 3001

Rail Projects Victoria

Email
RPV-FOI@railprojects.vic.gov.au

Post
Freedom of Information Officer
Rail Projects Victoria
Major Transport Infrastructure Authority
GPO Box 4509
Melbourne VIC 3001

West Gate Tunnel Project

Email
WGTP-FOI@wgta.vic.gov.au

Post
Freedom of Information Officer
West Gate Tunnel Project
Major Transport Infrastructure Authority
GPO Box 4509
Melbourne VIC 3001

General MTIA enquiries

Email
MTIA-FOI@mtia.vic.gov.au

Post
Freedom of Information Officer
Major Transport Infrastructure Authority
GPO Box 4509
Melbourne VIC 3001

You can find further information about our FOI arrangements on the MTIA FOI requests page.

For more information about the FOI process in Victoria, see the Office of the Victorian Information Commissioner FOI page.

Statement 4: Publications

MTIA produces a wide range of publications which can be found here on our website.

These publications include but are not limited to:

  • business cases
  • community updates
  • fact sheets
  • map books
  • technical documents and reports.

Please read through these first as they may provide you the information you require, or may help to focus any request for information. Also note, due to the dynamic nature of MTIA’s projects, these publications are regularly added to or updated.

Statement 5: Rules, policies and procedures

MTIA has internal policies and procedures which operate within a whole-of-government and Department of Transport (DoT) policy framework. They include:

  • MTIA Gifts, Benefits, Hospitality and Official Business Events Procedures
  • MTIA Conflict of Interest and Confidentiality Procedures
  • MTIA Post-Separation Employment Policy
  • MTIA Mandatory Notification to IBAC
  • MTIA Public Interest Disclosure Policy and Procedures
  • MTIA Procurement Framework
  • MTIA Complaint Management Policy and Procedures
  • MTIA Privacy Policy
  • MTIA Health and Safety Policy.

Further policies and procedures may be developed and implemented from time to time as MTIA evolves.

Statement 6: Report literature

MTIA produces reports such as:

  • community engagement reports
  • technical reports.

We will continue to produce a wide range of reports as MTIA’s projects progress, some of which may be available to the public and will be released here on our website.