ecologiQ Supplier Impact Review Privacy Statement

The Victorian Infrastructure Delivery Authority (VIDA) is committed to protecting personal information provided by you in accordance with the principles of the Victorian privacy laws.

A reference to 'VIDA' means VIDA and each of the four VIDA Project Offices, being the:

• VIDA Rail;
• VIDA Roads;
• VIDA Metro; and
• VIDA Health.

This privacy statement explains how VIDA handles the information we receive about you when you engage with this ecologiQ Supplier Impact Review 2025 managed by ecologiQ, a program within VIDA (ecologiQ Supplier Impact Review).

For more information about how VIDA handles your information, please refer to VIDA's Privacy Policy.

What we collect

VIDA collects your personal information to carry out its work, including to gather feedback on the ecologiQ program, communicate with you about the ecologiQ Supplier Impact Review, including seeking clarification on your survey response or follow up with you where you have indicated you wish to be involved or updated, and other engagement activities. We may also collect your information to inform Victorian public policy decisions. VIDA's Privacy Policy describes VIDA's functions and activities in more detail.

Ordinarily, we only collect your sensitive information or health information for the purposes of project engagement and if you consent to the collection. However, in limited situations we do not need your consent, such as if the collection is required or authorised under law.

Please take care not to include any sensitive information or health information in your response, except where we have specifically requested it.

The terms 'personal information', 'sensitive information' and 'health information' are explained under the Commonly used words section of our Privacy Policy.

Anonymity

We respect your choice to remain anonymous, and you may interact with us anonymously where it is lawful and practicable for you to do so. However, sometimes, it may not be possible for us to provide information, deal with a complaint or perform other functions unless we can identify you.

Our online forms set out the information we need from you. In some instance our forms will have mandatory fields and you will not be able to submit your form without providing all the relevant information. However, in most instances, you will be able to proceed without filling in the entire form.

Our forms also indicate whether you can interact with us anonymously. If so, you will be able to get a copy of the form by emailing the contact listed below to request it in hardcopy and we will let you know where to forward it to.

If we collect an email, we may be able to identify you from your email address.

Who we share your information with

Your information may be shared with:

• our employees, contractors, stakeholders, including the Department of Transport and Planning, the Suburban Rail Loop Authority and the Department of Health;
• other public sector organisations, Ministers and Cabinet Committees;
• others who need access to it as part of their duties for the reasons set out above; or
• otherwise where permitted by law.

We may aggregate and publish any responses you provide to VIDA. If we use any of your individual responses then we will redact your identifying details before we include them in any consultationrelated publications or reports. However, if we intend to identify you then we will notify you of our intention in our collection notice or we will contact you before doing so.

If you have any questions or if you wish to access or correct your information, please contact the ecologiQ program at ecologiQ@vida.vic.gov.au and 1800 105 105.